About the role
Headsource söker nu en Personal administratör/HR Generalist till Vattenfall omgående!
Example of work: skills development, staff planning, work environment and rehabilitation issues. Participates in the recruitment and selection of staff. Prepares documentation for negotiations on salary, etc., interprets and informs about labour laws and agreements. Participates in the redeployment and dismissal of staff. Identifies the need for skills development. Are you excited to help lead the energy transition by playing a crucial role in recruiting our top external consultants? Support external hiring and help shape the future of workforce management at Vattenfall! We are now looking for an Administrative Support to join our External Workforce Team and make a meaningful impact.
About the Role
In the role of Administrative Support within the External Workforce Team you support 3 Advisors in their daily work in managing the recruitment process of external workers, including temporary workers, seconded employees, consultants, and freelancers.
Your Tasks and Responsibilities
Administration and coordination of assignments throughout the entire workforce lifecycle, making sure data is up to date.
Creation and processing of Purchase Requisitions (PRs) and Purchase Orders (POs) in our ERP system (SAP).
Handling of assignment extensions, budget amendments, and contractual changes Conducting data quality reviews and audits in the Vendor Management System (Magnit) Follow-up on approvals, signatures, and missing documentation from hiring managers Coordination with hiring managers, suppliers, and internal stakeholders to ensure smooth process execution Ensuring defined compliance requirements are met and maintaining audit-ready documentation
Required skills and educationSkills
Additionally, you are:
Detail-oriented
Accustomed to working in a fast-paced changing environment Proficient with computer systems such as Office 365, Vendor Management Systems and SAP Fluent in Swedish and English, both spoken and written
We don't expect you to know everything – we'll support your learning and growth.
Education
You have a higher educational background and at least one year relevant experience in a support administrative role.
Start date
1 oktober, 2026
End date
30 juni, 2027
Låter detta intressant?
Bra, då ser vi fram emot din ansökan på engelska inom kort, tack.
Du kan antingen vara projektanställd eller jobba som underkonsult med eget bolag, du väljer själv.
Headsource är ett rekryterings- och bemanningsföretag med huvudkontor i Stockholm. Vi jobbar lite snabbare, har lite roligare och har över 20 års erfarenhet på marknaden vilket gör att vi hittar kandidater snabbare än någon annan aktör på marknaden. För mer information besök oss på www.headsource.se
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.